Ease of administration is the primary consideration for payroll deductions, other than those required by law. Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, social security,federal insurance contributions and the Iowa Public Employees' Retirement System (IPERS).
The district may deduct wages as required or allowed by state or federal law or by order of a court of competent jurisdiction. Employees may elect to have amounts withheld from their pay for items authorized by law, subject to agreement of the district. Requests for these deductions will be made in writing to the District Office.
It is the responsibility of the superintendent or superintendent’s designee to determine which additional payroll deductions will be allowed.
Legal Reference: Iowa Code §§ 91A.2(4), .3; 294.8-.9, .16.
Date Board Adopted: 6/14/2021
Date Board Updated/Reviewed: 03/14/2022
It shall be the policy of the board of directors that all personnel of the school district be paid as follows:
1. Teachers shall be paid on the 20th of each month.
2. Non-certified staff shall be paid on the 20th day of each month with the payroll period ending on the last day of the previous month.
3. Substitute teachers shall be paid on the 20th day of the following month in which they worked.
4. All new employees and substitute teachers will sign up for direct deposit of wages in a financial institution of the employee’s choice.
If the 20th is a holiday or weekend, the payroll is paid on the last working day prior to the holiday or weekend.
Date Board Adopted: 6/18/2013
Date Board Updated/Reviewed: 03/14/2022
Legal Reference: Iowa Code §§ 91A.
The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.
Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:
In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.
Date Board Adopted: 6/18/2013
Date Board Updated/Reviewed: 03/14/2022
Legal Reference: 29 U.S.C. Sec. 2 13(a) (2012)
29 C.F.R. Part 541 (2012)
The district complies with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act. The district will not make pay deductions that violate either the federal or state laws.
Any employee who believes that the district has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor. Alternatively, any employee may file a formal written complaint with the Business Manager. Within 15 business days of receiving the complaint, the Business Manager will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.
This complaint procedure is available in addition to any other complaint process that also may be available to employees.
Date Board Adopted: 6/18/2013
Date Board Updated/Reviewed: 03/14/2022