School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the superintendent to allow for-profit entities to use school district facilities and equipment. The board and/or superintendent reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.
Entities that wish to use school district facilities or equipment must apply with the superintendent or superintendent’s designee. It is the responsibility of the superintendent or superintendent’s designee to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent or superintendent’s designee to provide application forms, obtain proof of insurance (if required), and draw up the contract for use of school district facilities and equipment.
Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent or superintendent’s designee. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.
The superintendent or superintendent’s designee may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.
School buildings and facilities are available for community use at no cost provided:
1. The building's use is scheduled for the hours it is normally open and staffed.
2. No admission is charged, collected, or other attempts made to raise money.
3. The request is approved by the superintendent or their designee.
4. Permission is not sought for its regular and continued use.
5. Such use does not cause harmful alterations in the building's schedule.
6. Supervision of facilities can be accomplished by appropriate school system personnel.
7. The district incurs no direct or indirect costs for the use of the facility.
8. The use of the facility is not for an individual's personal use or for private gains, i.e., private parties, wedding receptions, etc., that would normally be held in churches or businesses in the community.
School buildings and facilities are available to nonprofit making resident citizen's groups during hours when the building is usually closed, when:
1. The request is approved by the superintendent or their designee.
2. The use of the building does not cause scheduling problems.
3. The appropriate school staff can supervise the facility.
Groups raising money for school use shall not be charged the use of school facilities. Groups raising money for youth, but non-school activities, shall be charged only for the cost incurred by the school.
School affiliated groups or local organizations sponsoring community service programs are exempt from all charges provided no supervisory or housekeeping services are needed. If supervision or housekeeping of facilities is necessary, the fees shall be the direct costs incurred by the school.
If it is established that the major portion of the money raised at a fundraising activity will be used for local community benefits or local charities, the fees charged shall be the direct costs incurred by the school.
All staff groups and teachers and student groups may use school facilities with prior approval of the superintendent or their designee.
A teacher and adult mixed group may use the facilities with prior approval of the superintendent or their designee, but are expected to pay the stipulated hourly rental fee for nonprofit groups.
When necessary, special arrangements regarding the cost of using the facilities may be made in the interest of a youth or community recreational activity.
Under unusual circumstances, such as an overriding community need, the superintendent may approve the use of school facilities without cost.
Adult education sponsored by tax supported educational organizations may use the facilities without cost during normal hours. Other educational institutions will pay a fee agreed upon by the superintendent or designee.
On all matters relating to the interpretation or appeal of this policy, the board's decision will be final.
Date Board Adopted: 12/21/2015
Date Board Updated/Reviewed: 03/14/2022
Legal Reference: Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.
GYM/FITNESS FACILITY USE REGULATION
The gym/fitness facility is designed primarily to enhance learning opportunities for students. The school district recognizes that it is not the only authorized user of the gym/fitness facility and other users will frequently be using the school district’s facilities.
The Principal is responsible for coordinating gym/fitness facility use. Requests for use of the gym/fitness facility shall be filed with the Principal.
It shall be the responsibility of the entity using the gym/fitness facility to comply with the requirements of the law and school district policy and its supporting administrative regulations.
EXPECTATIONS
Who is eligible for a key?
To be eligible for a key, each person associated with that key must participate in a formal training. (Training TBD).
Age: A person must be 18 or have graduated from high school in order to have sole possession of a key. Students 10-18 may be part of a family key.
Non-district individuals: Non-district staff members and immediate family members may use the facilities and be a “key holder”.
Hours
Daily from 5 AM to 10 PM
Out of town guests may get a key (short-term) by contacting the superintendent/designee.
Activation fee- (non-refundable)
$50 per key
Deactivation
Key deactivation is at the sole discretion of the superintendent or board appointed designee. Examples of deactivation would be violation of the facility expectation guidelines, violation of the law, or any action deemed unnecessary in by the superintendent/designee.
Key holders having key deactivated will be notified via text or email.
Deactivated key holders may request in writing, at least 2 weeks before a regularly, a board hearing if they believe their key deactivation was unjust.
Keys will be deactivated based on the superintendent/designee discretion.
Reactivation
Those wishing to have their key reactivated must attend another mandatory facility use training.
$100 non-refundable reactivation fee (this fee may double with each reactivation)
After serious or multiple infractions, a key may be permanently terminated.
Use
The fitness room may only be used for the activities in which it was intended.
The gym shall only be used for exercise classes, basketball or volleyball. Other exceptions can be made through the superintendent/designee. Exceptions will be done in writing via email.
Entry to and exit from the facility must be through controlled access points only. Other exits should be used for emergencies only.
The school is a gum, tobacco, and alcohol free. (This includes e-cigs.)
The facilities may be closed to members and guests for maintenance and school events.
The school reserves the right to deactivate any key for any reason.
Dry, clean shoes are a must. Proper gym/fitness center attire
Clean up
Each key holder is responsible for cleaning up after themselves and their guests and cleaning of equipment.
Exterior doors are NEVER to be propped open.
If using the facility during the winter, it is expected that you use the shovel (provided) to clear a path for others entering.
Non-profit groups are responsible for cleaning the facility (checklist).
Common Areas
Be respectful of the facility and courteous to others.
No horseplay.
Clean up after yourself and guests.
Please keep hands and feet off walls, glass, and ledges.
No glass containers allowed.
Report any misuse immediately to the school office (712) 676-3313 or gymfitness@schleswig.k12.ia.us
Gym
Be respectful of the facility and courteous to others.
Must wear clean, dry shoes
No glass containers.
Clean up after yourself and guests.
Only exercise classes, basketball, and volleyball are allowed. Other activities may be permitted with approval of the superintendent/designee.
The bleachers and stage are off limits.
No horseplay.
Only side court games may be played. Full court games may be permitted with the approval of the superintendent/designee.
8th-12th grade students are permitted to use the gym without parent supervision. No guests are allowed without key holding parent supervision. All other children must be accompanied by an adult family member card holder.
Report any misuse immediately to the school office (712) 676-3313 or gymfitness@schleswig.k12.ia.us
Fitness Room:
Anyone using the fitness center must agree and sign a liability waiver.
Be respectful of the facility and courteous to others
Must wear clean, dry shoes
All equipment is to be used as designed. No horseplay.
Workout attire must be worn. No jeans or open toed shoes.
No glass containers
Personal music or screen devices must use headphones.
Put weights back on racks.
Wipe down/disinfect all equipment after use.
Clean up after yourself and guests.
Students in 7th & 8th grade may use the facility only with key holding parent supervision.
Students in grades 9-12 must be accompanied with someone the same age or older. (Only 1 guest per key holding student. Guest must have signed liability waiver on record prior to use.)
Report any misuse, faulty equipment, or facility needs immediately to the school office (712) 676-3313 or gymfitness@schleswig.k12.ia.us
The school district reserves the right to charge all costs, including attorneys’ fees, which may arise to the authorized user for the sponsored or authorized user’s failure to comply with the law, board policy and administrative regulations.
Date Board Adopted: December 21, 2015
Date Board Reviewed: 03/14/2022
Date Board Adopted:
Date Board Reviewed: 03/14/2022
Rates for Rental of Facilities (Approval of use by Superintendent)
$20.00 for ½ day
$0.00 for local use or for profit use
In addition to paying the above fees, each renter must make arrangements with the school district to have adequate janitorial and supervisory services. Buildings will not be available unless a contract is signed by the renter and the school district well in advance of scheduled usage.
Date Board Adopted:
Date Board Reviewed: 03/14/2022